Executive Assistant, Live Experience - Entertainment and Media Industry Opportunity
Viacom - Entertainment and Media Industry
354 W 31st St
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Executive Assistant, Live Experience - Nickelodeon Overview and Responsibilities The Nickelodeon Experience department is looking for an Executive Assistant who will provide administrative support and manage the day-to-day operations for the EVP, Nick Experience, SVP, Marketing, Nick Experience and SVP, Live Events, Nick Experience. This person will have frequent contact with high level Nickelodeon and Viacom executives as well as multiple SVPs and their direct reports, staff and other assistants.
Responsibilities: Functions as extension of the EVP/SVP's by anticipating needs and proactively addressing issues with an emphasis on sound judgment, initiative and confidentiality, with appropriate but minimal direction Maintain calendar and flow of meetings executives demanding schedules Ensure deadlines are met, questions are answered and requests are addressed proactively and promptly Answer all incoming phone calls and take messages. Respond and direct any calls to the appropriate department or person Prepare and manage travel arrangements and T&E reports Develop and assist with preparation of presentation material and agendas for daily, weekly and monthly staff meetings Point person for Core Services floor space management for Nick Experience team Run department staff meetings, outings and off sites Gather agenda items and materials and develop agendas for meetings led by EVP Manage executive relationships and engagements Point of contact for internal ticket requests related to Nickelodeon live tours/events Handle audio/visual, video conferencing and teleconferencing requests Order office supplies as needed
Basic Qualifications 3-5 years of Executive Assistant experience
Additional Qualifications Bachelors degree Proficient user of Microsoft Office applications: PowerPoint, Word, and Excel Excellent calendar management skills, including the coordination of complex executive meetings Professional and polished while interacting with executives at all levels Must be a highly organized, self-starter with ability to handle multiple priorities at once Adaptable and resourceful in a dynamic environment Must have strong verbal and written communication skills Must be a collaborative team player with great initiative Superior judgment, professionalism, poise, ability to maintain the highest level of confidentiality and assertiveness Long-term desire to assist Previous entertainment and/or media experience preferred
Associated topics: administrative and operational support, administrative assist, administrative support, assist, associate, executive assistant, office assistant, operational support, shift, support
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.