An industry leader for more than four decades, Learfield IMG College has a deep presence in the college athletics landscape nationwide. Our core business continues to be focused on our deep roots within collegiate athletics, proudly representing institutions, conferences and arenas all across the country that look to us to manage their brand - and do so with the utmost integrity.
Learfield IMG College also provides its collegiate partners access to professional concessions and ticket sales; branding, licensing and trademark consulting; digital and social platform expertise; campus-wide business and sponsorship development; and venue and technology systems through its affiliated companies.
Our people-friendly culture is a hallmark of our style and approach to business and is rooted in values demonstrating intentional and active care for other people. The company and its employees strive each day to live by the company's value statement: \"build the team, grow the company, and have fun.\"
Our growing National Sponsorship Sales business seeks an experienced, motivated administrative professional to support the Executive Vice President (EVP) of National Sales. The Executive Assistant will work directly with C-level executives and will be responsible for performing a wide variety of administrative duties. The ideal candidate is highly motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced environment.
Scheduling of appointments and maintenance of daily calendar
Collect and maintain current contact information for key employees, partners, and vendors
Optimize EVP's time by filtering and managing inquiries and meeting requests
Draft official letter and e-mail correspondence on behalf of EVP
Take and distribute meetings notes
Proactively follow-up on action items and deliverables due to the EVP
Act as travel agent to research, book and amend EVP's comprehensive travel schedule within budget and on a timely basis
Work with outside parties to secure meeting and lodging space in advance of meetings and retreats
Organize smaller scale hospitality events for key partners, to include reservation booking, catering and transportation.
Complete expense reimbursement reports by obtaining receipts from EVP or third party vendor and entering in Concur system.
Perform personal duties from time to time (e.g. booking personal travel or calendar items, communicating with EVP's spouse) to help maximize EVP's time
Maintain normal business hours (8am-5pm), but must also be responsive after hours and weekends when needed, especially when then EVP is traveling.
Welcome guests and clients by greeting them warmly, in person, or on the telephone
Procure office supplies as needed
Keep key documents on file for use when needed
Other Projects as assigned
7+ years of successful administrative experience supporting Vice President level executives or above
Must have a passion for serving others and a genuine willingness to perform in a \"behind the scenes\" role
Possess a high level of executive maturity, presence and confidence
Highly resourceful and proactive; able to anticipate needs that are not always clearly stated or apparent
Must be a strong problem solver and capable of \"connecting the dots\" when dealing with lots of complex information
Strong Communicator; consistent in following up and making sure things are completed on time
Operate with a high level of integrity and confidentiality
Ability to exercise sound judgment and determine priorities independently
Unparalleled organizational skills coupled with the natural ability to value quality over quantity of work
Above average proficiency with Microsoft Office, specifically PowerPoint and Outlook
Bachelor's degree from an accredited four-year college or university is preferred
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* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.