Please submit resume to vishakha at ptsol dot com or call 408-###-#### Administrative Assistant I Location- Broadway New York Rate 17.35hr on W2 no benefits Remaining Positions 1 Duties - Support the SVP of Brand Partnerships and Sync Licensing including but not limited to arranging meetings and conference calls, covering phone lines and managing calendars, greeting guests, booking travel, coordinating verbal and email requests, working closely with other assistants and helping cover their lines as needed - Support the SVP of Publicity by covering phone lines and coordinating verbal requests as well as greeting guests - Liaise with internal marketing managers and external media agencies to create advertising strategies for CMG artists - Work with marketing managers and engage third party companies to create, price out, and manufacture any tools or campaigns needed for specific marketing initiatives (ex promotional items) and oversee their delivery - Manage budget reservations, create requisitions, facilitate PO approval, process invoices, troubleshoot vendor relations, etc. - Collect and organize all artist assets (artist calendars, one sheets, timelines, quote sheets, photos, artwork, logos, music, bios, etc.) - Obtain necessary internal approvals on an as needed basis with the finance and legal departments - Draft product placement agreements for music videos and liaise with partners to ensure proper completion - Record and distribute minutes and manage media for executive bi weekly marketing meeting - Any additional duties as assigned Skills - Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management - Ability to interact comfortably and effectively with external partners - Strong administrative, organizational and creative skills - Strong computer skills are a plus ndash understanding of Microsoft Office and basic audiovideo formats is essential - Ability to work under high pressure and speed - Great social and interpersonal skills - Ability to keep information highly confidential - Must be flexible and able to multi-task - Passion for pop culture and entertainment knowledge is critical - 1-2 years of marketing andor administrative experience. - Experience supporting more than one senior executive is preferred. Education - Bachelorrsquos degree in Marketing, Business or Communications , 0 - 3 years
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