administration | Contracts Administrator Assistant in Millersville, MD

Contracts Administrator Assistant

  • OpalStaff
  • $58,710.00 - 92,510.00 / Year *
  • 408 Hila Rd
  • Millersville, MD 21108
  • Full-Time
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Contracts Administrator

Primary Function and Responsibilities

The Contract Administrative Assistant shall assist the Contracts Manager to effectively manage and enforce contracts made with customers utilizing a wide range of administrative, communications and interpersonal skills. Customers may be International or U.S. Government agencies or Prime Contractors. The Contract Administrative Assistant will assist in the preparation and review of contract documents, set up and/or attend meetings for the Contracts Manager, communicate with customers as directed, and coordinate with Program Managers and members of finance and accounting departments as well as the Subcontracts Organization. The Contracts Administrative Assistant will carry out various duties as assigned by the Contracts Manager which may include but are not limited to:

  • Opening General Orders (G.O.s)
  • Sending and providing status on invoices
  • Maintaining contract files
  • Routing pricing and contract internal sign-off documents
  • Creating cover letters
  • Proofing contract documents
  • Following up with customers as directed by the Contracts Manager
  • Monitoring customer electronic procurement sites for request for proposals and downloading and copying required documentation

Key Skills

Keen attention to detail coupled with strong organizational skills to effectively manage a paperwork centric work environment. Clear speaking and writing skills are also very important. The candidate must demonstrate high ethical standards.

Qualifications

Contracts Administrative Assistants must demonstrate a working knowledge of acquisition processes, contract laws and contract processing. Two to three years of contracts related experience.

Associates degree in acquisition and contract management or business administration or equivalent amount of education and work experience providing exposure to those areas required by contracts administration.

Software tools used in this job to include but not be limited to Microsoft Office and Electronic mail.


PROOF OF U.S. CITIZENSHIP REQUIRED and candidates must have a background capable of supporting application for security clearance in the United States.



* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.