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JOB SUMMARY:

Under direction, performs general and routine clerical duties according to established policies and procedures; performs various clerical support duties; performs related duties as assigned.

Essential Functions and Responsibilities


Records or posts information in journals, files and/or other departmental records.

Verifies the accuracy of information and prepares forms, records, requests for funds and other documents.

Types and/or prepares vouchers, forms, memos, letters, records and other correspondence according to established policies and procedures.

Performs routine calculations and compiles information for various documents and reports.

Opens, sorts, tallies and records payments and other documents received.

Enters information on records and forms.

Compiles and maintains departmental files.

Distributes notices, forms and other documents.

Makes duplicate copies of reports and/or information and routes to proper persons, departments and/or files.

Receives incoming telephone calls; provides assistance by answering questions and inquiries appropriate to skill level; relays messages to appropriate individuals or departments.

Operates standard office equipment such as typewriters, personal computers, word processors, facsimile machines, copiers, calculators and adding machines.

Operates an automobile while performing assigned duties.

Knowledge, Skills and Abilities


QUALIFICATIONS (Education and Experience):

REQUIRED:

Possession of a high school diploma or a certificate of successful completion of the General Educational Development Test.

This is an entry level position; no prior experience is required.

SKILLS AND SPECIFICATIONS:

Knowledge of office terminology, procedures and equipment.

Knowledge of Word, Excel and Google products.

Knowledge of record keeping techniques and practices.

Ability to perform standardized calculations rapidly and accurately.

Ability to make routine decisions in accordance with laws and established departmental policies and procedures.

Ability to understand and follow written and oral directions.

Possession of a valid Michigan driver's license and an operable insured automobile.

Ability to effectively speak, write and understand the English language.

Ability to speak and understand a language other than English is preferred.

Ability to establish and maintain effective working relationships with elected officials,
Administrators, Department Heads, staff, union officials and the public.

Ability to conduct oneself with tact and courtesy.

WORKING CONDITIONS/PHYSICAL DEMANDS:

Works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office with frequent contact with customers.

Bends, stoops and reaches in order to file, search for and retrieve records and documents.

Manual dexterity and regular fine-finger and hand/wrist motions are required for
operating a keyboard, writing and filing.

While performing the duties of this position, the employee is regularly required to talk or hear.

Lifts, moves and carries equipment and supplies that weigh up to 24 pounds.

WORKING CONDITIONS/PHYSICAL DEMANDS:

Works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office with frequent contact with customers.

Bends, stoops and reaches in order to file, search for and retrieve records and documents.

Manual dexterity and regular fine-finger and hand/wrist motions are required for
operating a keyboard, writing and filing.

While performing the duties of this position, the employee is regularly required to talk or hear.

Lifts, moves and carries equipment and supplies that weigh up to 24 pounds.

General Requirements and/or Disclaimers

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and duties of personnel so classified.

Complies with P.A. 390, as amended, known as the State's Emergency Management Act and the County's Emergency Management resolution as well as all related plans, policies and procedures covered by these statutes.

Be physically able to perform the essential functions of the position, with or without reasonable accommodation.

The American Federation of State, County, and Municipal Employees (AFSCME) Local 411 bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process.



BENEFITS
Health, Dental and Vision Plans .

As part of our total benefit package, we offer health, dental and vision plans thatprovide flexibility and choice.Employees hired into the County after January 1, 2012 will have no monthly premium for single coverage, a monthly premium contribution of$100 for two (2) person coverage, and $150 for family coverage.
  • Health care, dental and visionbenefits are effective the first day of the month following thirty (30) days of continuous employment.

  • Paid Time Off (PTO), Holidays and Sick Time Macomb County understands the need to balance work life with home life. We have policies for paid time off (PTO), illness, and holidays.
    Retirement System Macomb County has a defined contribution 401(a) plan. The employee contribution is 3% of base wages and the County contribution is 6% of base wages per pay period. Employees are 100% vested after five (5) years of service.
    Deferred Compensation Macomb County employees are eligible to contribute up to fifty percent (50%) of gross salary or the annual maximum as established by the IRS(whichever is less) to a pre-tax savings plan. The County does not contribute to this savings plan.
    Life Insurance Macomb County offers life insurance provided by the employer for regular full-time employees. Additionally, the employer will provide a payroll deduction for employees wishing to purchase additional life insurance for their self, spouse, and eligible dependents.
    Long Term Disability Long-term disability coverage is effective the first day of the month following six (6) months of continuous employment. This benefit is intended for lengthy illnesses with a 180-day elimination period, paying 60% of an employee's monthly income.

    * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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