administration | Administrative Assistant in Houston, TX

Administrative Assistant

  • Express Employment Professionals
  • $61,060.00 - 94,660.00 / Year *
  • 401 Oak Ln
  • Houston, TX 77024
  • Full-Time



Administrative Duties:

- Research/ purchase and/or develop a CRM system

- Manage all vendors relations and service providers relationships

- Diary Management for the partners

- Arranging meetings for the team

- Manage and maintain conference room schedules

- Maintain the company database & managing the CV formatting process

- Junior accounting duties such as raising PO s

- General office admin including filing, printing, photocopying, scanning & binding

- Organize networking events, client events, and team incentives

- Creating a central filing system and processes around how this is managed

- Helping partners develop a management accounting system for monthly/quarterly appraisal

- Attending quarterly board meetings

- Minutes of board/sales meetings/actions/ agendas

- Oversee all Terms & Conditions ensuring contracts are signed, processes are in place for expiring terms for client, candidates, employees, and vendors

- Management of WIP/Global Pipeline is updated weekly

- All other administrative/operational duties that may arise in the general course of business

Research Support Duties:

- Make occasional calls to candidates when needed

- Write profiles for shortlisted candidates

- Maintain search spreadsheets and have consistent formatting throughout all spreadsheets

- Assist new research employees by training them on who to target eg. Good vs. bad candidates and how to meet agreed upon deliverables with Partners

- Prepare Client Proposals, Term and Conditions

- Manage reports for search presentations

- Create and prepare reports

- Supporting the team with PowerPoint presentations and projects

- Any other duties assigned

HR Duties:

- Actively recruit new team members

- Assist in onboarding team members

- Help enhance employee handbook

- Track and manage all vacation/holiday and away days

Long Term Strategic Business Planning:

- Make format of all documents consistent and more efficient

- Hold meeting to decide on marketing needs and direction of marketing

- Assisting the Partners with marketing, advertising & PR (eg. looking after brochures, website & LinkedIn)

- Client/Candidate management and assistance on Business Development Strategy

- Potentially create organization charts for companies to have on file to assist with mapping markets


Hours of Work: Mon Fri 9am 5pm

  • At least 3-5 years experience in an admin role
  • Must be proficient in Microsoft Office
  • Must have a self starting mentality
  • Social media savvy
  • Able to multi task
  • Positive can do attitude


* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.